Inventory, Procurement & Order Segments

The main benefits of tightly integrating inventory, procurement, and order handling is cost tracking and continued/real-time profit calculations. You could have individual programs or systems to handle each of these, but you would not have the benefits of keeping track of your procurement costs and using these to keep an eye on your actual profit for each inventory item. With our system you will know when your profit margins begin to slip and can make more small price increases as opposed to the usual 7% (or some other number) across the board increase when your accounting shows a problem with the overall profitability.

As most companies grow, they have to begin implementing various systems to manage the larger volume of information, procurement, inventory, and order handling. The system(s) used may change frequently until one is found that meets all their growing needs. The process in finding the right system may meet with some resistance from workers who believe the current system is working well and do not really care to learn something new. This may be repeated every time a new system is implemented. The benefit of implementing OmniAdministrator is that it gives a company an opportunity to promote a complete and efficient administrative system at one time.
We are ready and able to help you in this process through e-learning and on-site seminars to help educate you and your employees about our system. This may give you a better opportunity to communicate the company's goal in streamlining their organization through a third-party.

More about multiple locations:

Having a virtual administrative office environment is even more practical for companies with multiple locations or if you have sales or service representatives located away from the office. They can see and operate as efficiently as an in-house representative of your company while reaping the benefits of being local. You will also have the ability to track their work through the system eliminating earlier challenges of keeping an eye on personnel that are not in the office. Inventory is tracked by location, giving your sales personnel the ability to fill orders with inventory from another facility.

Key features of our procurement, inventory and order handling system:

Procurement Functions:

• Set limits for junior users
• Purchase price tracking from last order
• Generate purchase order documents:
price inquiries
purchase orders
• Register payments
• Register price changes
• Register received orders/shipments

Inventory (sales) with:

• Detailed material list with pricing
• Detailed labor costs per item
• Estimated overhead costs
• Net or gross profit warnings when cost rises

Order Handling that:

• Sets limits for junior users
• Integrates cost calculation for order
• Takes specific order expenses into account
• Estimates price at time of order entry
• Provides actual net or gross profit
• Allows custom item lines for full flexibility
• Includes production stages to keep all informed
• Shows notes on shipment tracking, payments, etc.
• Generates order documents:
quote/confirmation
packing lists
bill of lading
invoices (even partial)
payments
credit notes
custom invoices