Total Financial Integration

Financial integration is first about eliminating double entry and becoming more efficient. Then comes the benefit of true up-to-date financial information for management. For small companies it is often the ability to perform all the day-to-day financial functions locally and letting your CPA perform the more complicated parts while working seamlessly on your system. For any company with multiple locations this web-based feature is even more practical, since any financial officer has access and can perform his duties with minimum interruption to the main office. Plus, your financial manager can travel and all the while be 100% connected, making sure your company stays on track. Whether you are a small or large company, having access to the finances from anywhere and/or anytime is more than just a convenience, it can be extremely valuable. You may be away at a conference, making sales calls, at home taking care of a sick family member, or simply on vacation; however, you can still be available and help put out "fires" efficiently, should this be needed. The financial dashboard keeps you and your financial managers informed of the general status of liquid assets, payables, receivables, invoicing, procurement, and much more.

Benefits of making a fully digitalized virtual office with financial integration:

All documentation is digitalized and made available to any user with access anywhere and anytime. This means you can sit at home, in a hotel, at a wireless cafe, or at the office and see letters, emails, faxes, or documentation about any issue. You can see the actual invoice that relates to a certain PO whether it is 3 years old or just one day.

Your CPA works with you with no double handling. We all know the routine of sending company account records and receipts to the CPA and then having to synchronize the accountant's work with in-house record keeping. With a fully digitalized, web-based financial office your CPA is capable of working alongside your team and making any changes directly to YOUR system. The CPA no longer needs a paper trail of all your records since they are attached to each document in digital format, such as a PDF file.

Your purchase department can make purchase orders that directly link to the financial system. Preset limits on spending may be established individually for each user. When a user exceeds their limit then the comptroller needs to approve the order. A few clicks later the procurement agent can proceed.

Integrated Sales and Order Handling. All through the sales process there are check and balances. If a junior sales person changes prices or makes special line items in a quote, a sales manager or comptroller needs to approve this. Then when the item is shipped invoices can be generated to be mailed, faxed, or emailed.

The key to a good financial system for small and mid-size companies is a system that allows your average office assistant to make all the daily entries and lets your financial manager or CPA focus on the more difficult tasks while spending less time doing so. You may not see any significant benefit in your immediate implementation, but imagine having the ability to see two-year-old financial transactions with documentation in just one or two clicks. Then you can go immediately to the customer in question and see all the written communication and notes from verbal conversations and orders with a few more clicks. It is all about distributing company information to each user based on their need with all the necessary restrictions in place.

More about multiple locations:

If your company has just expanded to include multiple locations, the benefits just increased. Your main comptroller for the company can efficiently supervise all the locations. Furthermore, you can divide the financial tasks easily. You may choose to have each location print invoices, but have all checks be sent to the head office for deposits. Each facility can generate purchase orders (with comptroller confirmation for POs that exceed limits) and receive invoices that are digitalized. Payment can then come from the head office. It's your choice to decide what processes should be decentralized or centralized according to what is most beneficial to your organization.

Key features of the financial system:

• Full Financial System
• Easy to Understand Functions (If you can write checks you can perform the day to day accounting.)
• Choice of Cash Flow or Accrued
• Receivables and Payables
• Inventory Integration
• Full Order Handling Integration:
invoicing
credit Notes
payments
profit Estimates
• Truly Integrated Procurement:
generate PO’s with individual limits
integrate vendor invoices, POs, and payables
quick vendor pay functions (Simply select invoices to be paid and all accounting transactions are automatic.)
• Automatic Reminders for Repetitive Payables
• Fully Integrated Payroll Setup
• Complete Report Making Capabilities:
profit and Loss Statement
balance Statement
customized Chart of Accounts
individual Account Statements
• Financial Dashboards with:
cash Flow Statement
payables and Receivables
reminders for Tax Deposits